Location settings: logos, receipt terms and a terms QR

Your downtown showroom and warehouse outlet share a name but make different promises. In this example, the outlet's floor models are final sale, while downtown accepts returns on stock pieces within seven days. One generic receipt would misdescribe one of those sales.

Location settings keep the right identity and information attached to the right counter. In OrderPilot, maintain the logo, document details, terms, and receipt treatment for each location, then test the output where the customer receives it.

Start with the location's logo and fallback image

A location can have its own logo. Use Reframe to position the mark so it prints clearly, without excess blank space or clipped edges. The receipt uses the location logo first, then the square-logo fallback, then the shop's logo. Review the receipt itself so the fallback doesn't surprise you when a location has no dedicated file.

A default product image can also be set for the location. It supplies an image when a line has none of its own. Choose something suitable as a fallback, and keep product-specific photographs attached to the products whenever they are available. A generic chair should never quietly impersonate a particular sofa.

Put document details where they can be maintained

Location terms also appear on the location's quotes and invoices. Keep the wording aligned with the sales the location actually makes, rather than treating the receipt as the only place the customer sees those conditions.

Maintain wire or other payment instructions with the location details. Review them after any banking or business-information change, and inspect a generated document before using the revised instructions.

The location note prints before the order's own note, above the signature. Use the location note for information shared by that showroom's sales, leaving the order note for the particular purchase. The locations and brands guide explains the underlying structure. If the locations trade under different names, the multi-brand paperwork guide covers that arrangement.

Keep short receipt terms and full terms connected

An 80 mm receipt has limited reading space. Short receipt terms give the customer the essential wording, while a terms QR provides a route to the full terms.

Print the receipt and scan that QR. Confirm that its destination is the intended terms page for the sale. A clear sentence beside the code tells the customer why they would open it. When a location has no terms of its own, the configured receipt text provides the receipt wording. Review that fallback deliberately. An empty location field shouldn't leave the team guessing whether the generic wording still fits the outlet.

A QR link is a reading aid. The sales conversation and the documents still need to make the store's arrangement clear before the customer commits.

Give the order-page QR its own purpose

An optional receipt QR can lead to the customer's order page. That helps the customer return to the record after leaving the showroom.

Keep the order-page QR distinct from the terms QR. One opens the purchase and its available actions; the other opens the full terms. Choose and label the intended route, then scan each code that appears on the printed sample.

A customer collecting a lamp and waiting for a sofa benefits from an easy route back to the order. The receipt wording should explain that route without suggesting that all items have already been handed over.

For the broader register workflow, read running a furniture showroom on Shopify POS.

Review active locations without losing the history

Choose which locations OrderPilot covers and keep their order within each brand useful for staff. The people preparing sales should be able to identify the right location without relying on a memorized picker position.

When a showroom stops being used, review its subscription coverage and staff access as separate decisions. Historical orders still need to remain available to authorized staff handling old payments, deliveries, and service. Closing a counter isn't a reason to rewrite the location on earlier documents.

Before finishing a location review, check:

• The name, logo, and contact details identify the intended showroom.
• The default image is suitable for lines without their own image.
• Quotes and invoices carry the intended terms and payment details.
• The location note and order note read in a sensible order.
• The receipt's short terms or fallback wording fit the sale.
• Every printed QR reaches its intended destination.
• Staff can access the locations and historical records their work requires.

Print a sample at each counter after the setup changes. Then return to the shared branding guide to check that the receipt belongs to the same customer journey as the quote and email.