Can vendor emails stay with the purchase order?
Yes, OrderPilot keeps vendor replies and the team's responses with the relevant purchase order when receiving replies is configured.
The team can read the conversation without relying on one person's inbox. Sending a conversation reply does not attach a fresh PO PDF or change the PO status; updated paperwork needs its own send.
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People also ask
From other topicsMy vendor has no email. Can I still send the purchase order?
Yes, you can record a PO as sent without a vendor email, but OrderPilot will not email anyone. Share the downloaded PDF yourself, then open Send to vendor and confirm Mark as sent. Alternatively, add the vendor's email before sending through OrderPilot.
Open its own pageFull guide: Send a purchase order to your vendor
Do vendor minimums stop me creating a purchase order?
No. You can save a draft purchase order below the vendor's minimum. An enforced minimum blocks sending until the quantity or value is met; an unenforced minimum gives a warning.
Minimums are checked per purchase order. An enforced value minimum also blocks sending when an item's cost is unknown.
Does Save on a vendor card create the purchase order?
No. Save on a vendor card closes its editing form and keeps the preparation in the workbench.
To create purchase orders, tick the vendor cards, click Create POs, and confirm Create draft POs. Only that confirmation creates the numbered drafts.
Open its own pageFull guide: Create purchase orders in the PO Workbench
Are new purchase orders sent to the vendor straight away?
No. The PO Workbench creates draft purchase orders with permanent PO numbers.
Open each draft, review its quantities, destination and prices, then use Send to vendor. The vendor receives nothing from draft creation alone.
Open its own pageFull guide: Create purchase orders in the PO Workbench