My vendor has no email. Can I still send the purchase order?

In the appPurchasingUpdated 2 Nov 2026

Short answer

Yes, you can record a PO as sent without a vendor email, but OrderPilot will not email anyone.

Share the downloaded PDF yourself, then open Send to vendor and confirm Mark as sent. Alternatively, add the vendor's email before sending through OrderPilot.

Full guideSend a purchase order to your vendor

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From other topics

Do vendor minimums stop me creating a purchase order?

No. You can save a draft purchase order below the vendor's minimum. An enforced minimum blocks sending until the quantity or value is met; an unenforced minimum gives a warning.

Minimums are checked per purchase order. An enforced value minimum also blocks sending when an item's cost is unknown.

Open its own page Full guide: Set up vendors

Does editing a purchased line update the vendor's purchase order?

No. Changing the customer order leaves the linked purchase order's quantities and costs unchanged. Review the purchase order separately and arrange any required vendor update.

Removing a purchased line returns its reserved units and cost to stock, but does not cancel or revise the vendor order by itself.

Open its own page Full guide: Change a locked order, or a line already on a purchase order

Does Shopify support vendor purchase orders for special orders?

Yes, Shopify has purchase orders and linked inventory transfers for supplier shipments, receiving and cost adjustments. Shopify's purchase-order guide explains its native workflow.

OrderPilot adds purchasing connected to configured customer-order lines. The vendor PO carries the selected specification, and receiving remains connected to the customer sale. Creating an OrderPilot PO makes a draft; your team reviews and sends it separately.

Open its own page Full guide: How purchase orders work

Can vendor emails stay with the purchase order?

Yes, OrderPilot keeps vendor replies and the team's responses with the relevant purchase order when receiving replies is configured. The team can read the conversation without relying on one person's inbox. Sending a conversation reply does not attach a fresh PO PDF or change the PO status; updated paperwork needs its own send.

Open its own page Full guide: Talk to vendors and record what you pay them