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Topic · 11 guides

Purchasing

Purchase orders from the orders you took, sent and then received.

  • 11 guides
  • About 56 minutes in all
  • Updated 31 Oct 2026
Start with How purchase orders work

Five guides, in the order you’ll use them

I want to order from my vendors
  1. GUIDE 1 · 5 MIN

    How purchase orders work

    See how a sold order becomes a vendor purchase order, a delivery you receive, stock in Shopify and an order that moves to Ready to Ship.

    Start guide 1

    YOU’LL BE ABLE TO

    • Follow an order's lines from the PO Workbench to a received delivery
    • Read what each purchase order status means and what you can still do
    • Know when sending and receiving move a customer order to Sent to Vendor or Ready to Ship
  2. GUIDE 2 · 6 MIN

    Create purchase orders in the PO Workbench

    Turn the lines of one or many customer orders into one draft purchase order per vendor, and fix what stops the workbench.

    Start guide 2

    YOU’LL BE ABLE TO

    • Make the required statuses eligible for purchase orders
    • Select customer orders and a receiving location
    • Review vendor cards and create draft POs
  3. GUIDE 3 · 6 MIN

    Send a purchase order to your vendor

    Email a draft PO and its PDF to your vendor or mark it sent, choose where goods are delivered, and decide whether the vendor sees prices.

    Start guide 3

    YOU’LL BE ABLE TO

    • Email a draft PO or record an outside send
    • Check the delivery destination and vendor price visibility
    • Resend an existing PO without changing its status
  4. GUIDE 4 · 5 MIN

    Receive a delivery

    Record what arrived from a vendor, in full or in part, so Shopify stock, costs and the customer's order all update.

    Start guide 4

    YOU’LL BE ABLE TO

    • Post a receipt for all or part of a PO
    • Enter the vendor's cost per unit or as an invoice total
    • Know what changes in Shopify, on the PO and on the customer's order
  5. GUIDE 5 · 5 MIN

    Split or attach one order's purchase lines

    Raise POs for one order from its page, buy part of a line now and the rest later, add a line to an open PO, or keep items off POs.

    Start guide 5

    YOU’LL BE ABLE TO

    • Create POs for one order from its page or the Orders list and return to it
    • Put part of a line on one PO and the rest on another
    • Attach a new line to a PO already open with the same vendor

For when you need them

Basics

The everyday jobs, start to finish.

Advanced

Setup done once, and the power-user jobs.

Situations

The same features, used for a different job.

Other topics

Get startedQuotes and ordersPayments and signaturesShowroom (POS)Inventory and costsCatalogStatuses and workflowCustomers and portalOnline storeEmails and messagesBrandingWarranty and serviceTeam and permissionsSettings and integrationsReports

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